Accommodation

A Limited number of rooms are available and bookings are subject to availability and will be processed on a first come first served basis.

General

1. Rates valid from 20-24 August 2017
2. Rates extended to Geomatics Indaba 2017 attendees only
3. All delegates to have booked & paid by 20 July 2017 or rates and availability cannot be guaranteed
4. Rate includes breakfast
5. Rate includes 14% VAT, exclude 1% tourism levy which will be charged on arrival
6. Rate is per room per night
7. Please note check in is at 14h00 & checkout at 11h00 on day of departure
8. Cancellation must be submitted in writing and amendments must be submitted on a new registration form. No refunds due to cancellation can be given after 20 July 2017.

CC Bookings

Full prepayment at time of making reservation
Should a booking be cancelled less than 60 days prior to arrival, a 50% cancellations will be charged for the full stay and should the guest check out prior to their departure date – all prepaid money will be non refundable.
Should booking be cancelled less than 30 days prior to arrival, cancellations will be charged in full and should the guest check out prior to their departure date – all prepaid money will be non refundable.

EFT Bookings

Full prepayment 7 days after presentation of invoice
Should a booking be cancelled less than 60 days prior to arrival, a 50% cancellations will be charged for the full stay and should the guest check out prior to their departure date – all prepaid money will be non refundable.
Should booking be cancelled less than 30 days prior to arrival, cancellations will be charged in full and should the guest check out prior to their departure date – all prepaid money will be non refundable.

Kindly note attendees will be required to arrange their own transport if staying at hotels other than the Hilton which is within walking distance of the conference venue.

Responsibility

By booking, the attendee agrees, and acknowledges that he/she has no right to lodge damage claims against the organizers should the holding of the Conference be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes.

Security Policy

Geomatics Indaba 2017 guarantees the safety of the information that you provide us. We have an advanced security system in place in order to protect your information.

Geomatics Indaba 2017 uses a Thawte Secure Server ID to enable secure transactions.

Secure Server IDs

Technically, Secure Server IDs, also known as digital certificates, bind an identity to a pair of electronic keys that can be used to encrypt and sign digital information. Secure Server IDs provide a complete security solution, assuring the identity of one or all parties involved in a transaction.

By using a Secure Server ID, we are able to conduct authenticated, encrypted on–line commerce. Our users visiting the site can submit credit card numbers or other personal information, with assurance that they are really doing business with us (and not an impostor) and that the information that they are sending to us can not be intercepted or decrypted by anyone other than the intended recipient.

How you know when the data mode is secure

Your browsers will automatically notify you when you move into a secure area. If you want to view our certificate you need to do the following:

Internet Explorer

You should see a gold padlock at the bottom of the window. Double–click on this to view the certificate information.

Netscape

You should see a gold key in the corner of the window. Double–click on this to view the certificate information

Privacy Policy

Geomatics Indaba 2017 respects your privacy. This statement discloses the privacy practices for both our web site and email system.

We have designed Geomatics Indaba 2017 so that no personal identifying information is displayed online or is accessible to the general public. We do not sell or rent our customer information to any outside parties.

Described below is our privacy policy in these areas:

Registration
Sharing of Information
Cookies
Updating Your Customer Information

Booking

During the Geomatics Indaba 2017 booking process, we ask you to provide us with contact information, such as name, billing address, postal address, email address, and telephone number. We use this information to verify your details and to process your booking.

Sharing of Information

We do not sell, rent or share any customer information, except for transactions involving third parties. In such cases, we provide only the information required to complete the transaction. By contract, the third party is not permitted to sell, rent or share this information.

For advertising purposes, visitor and customer information is statistically aggregated and reported to advertisers. However, we do not disclose to these entities any information that could be used to personally identify you, such as your name, account, password, credit card number, or transaction history.

Cookies

Geomatics Indaba 2017 uses software tags called "cookies" to identify customers when they visit our site. They help us customize our service to your needs. By understanding which areas of the site you visit, cookies allow us to present information that is of interest. The information we collect with cookies is not sold, rented or shared with any outside parties.

Delivery Policy

Delivery is electronic via Email. Kindly note it is the attendee’s responsibility to ensure the correct email address is inserted when registering and to check for spam alerts and junk mail folders for said confirmations.